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Privacy Policy

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Last Updated: July  2025

1. Introduction

Vertex Next Solutions (“Vertex Next”, “we”, “us”, “our”) values your privacy and is committed to safeguarding the personal information of all individuals who interact with us — including event attendees, exhibitors, sponsors, speakers, partners, suppliers, and website visitors.

This Privacy & Data Protection Policy explains:

  • The types of personal data we collect
  • Why we collect and process your data
  • How we use, store, and protect your data
  • When and with whom we may share your data
  • Your rights under applicable data protection laws

We comply with relevant privacy and data protection laws, including but not limited to:

  • The EU General Data Protection Regulation (GDPR)
  • The UK Data Protection Act 2018
  • Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA)
  • Other applicable privacy laws in jurisdictions where we operate events

By registering for our events, using our websites, or engaging with our services, you acknowledge that you have read and understood this policy, and consent to the collection and use of your personal data as described herein.

2. Scope of Application

This policy applies to:

  • All Vertex Next exhibitions, conferences, and events — both physical and virtual.
  • All associated websites, registration systems, event apps, and digital platforms.
  • All channels through which we collect personal data (including in-person interactions, online forms, social media, and email).

3. Types of Data We Collect

3.1 Personal Identification Information

We may collect:

  • Full name, job title, and company name
  • Email address, phone number, postal address
  • Profile photos, video, and audio recordings (e.g., from events)
  • Social media handles (if you engage with us through social media)

3.2 Business Information

  • Industry sector and areas of interest
  • Event registration details (sessions selected, ticket type, role)
  • Networking and meeting preferences

3.3 Sensitive Personal Data (processed only with explicit consent)

Sensitive personal data refers to information such as:

  • Racial or ethnic origin
  • Religious or philosophical beliefs
  • Political opinions
  • Health and medical information
  • Sexual orientation
  • Biometric data
  • Criminal record history
    We only collect and process such data when necessary for a specific purpose and with your explicit consent.

3.4 Technical & Usage Data

  • IP address, browser type, device identifiers
  • Website usage statistics and interaction data
  • Cookies and tracking technologies (see Section 10)

4. How We Collect Your Data

We collect personal data through various methods, including:

  • Directly from you — when you register for events, subscribe to updates, complete surveys, download content, or contact us.
  • Event participation — badge scanning, QR code scans, or networking tools at our events.
  • Digital engagement — interactions on our websites, apps, or social media channels.
  • Third-party sources — where you have provided consent to those parties to share your information with us.

5. Purposes of Data Processing

We process your personal data for the following purposes:

5.1 Event Operations

  • Managing event registration, ticketing, and access
  • Sending event confirmations, badges, and updates
  • Scheduling and facilitating networking meetings

5.2 Marketing & Communication

  • Sending event-related news and updates
  • Promoting related products, services, and future events
  • Providing personalized recommendations based on your interests

5.3 Sponsorship & Partnership Engagement

  • Sharing your details with relevant event sponsors and partners for networking and promotional purposes (only with your consent)
  • Allowing exhibitors to scan your badge at events to receive your contact details

5.4 Analytics & Improvement

  • Measuring attendance, engagement, and feedback
  • Improving event design, content, and attendee experience

5.5 Compliance & Legal Obligations

  • Meeting regulatory, tax, and audit requirements
  • Responding to lawful requests from authorities

6. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

  • Consent — when you voluntarily provide your data or opt-in to marketing.
  • Legitimate interest — for business purposes that do not override your privacy rights, such as improving event experiences or securing our platforms.
  • Contractual necessity — to fulfill event registration and service agreements.
  • Legal obligations — to comply with applicable laws.

7. Marketing Communications

We may send you relevant marketing communications if:

  • You have opted in; or
  • You are a business contact and we have a legitimate interest in doing so.

You can unsubscribe at any time by clicking the link in our emails or contacting info@vertexnext.com.

8. Data Sharing & Transfers

We may share your personal data with:

  • Event sponsors and exhibitors (if you have consented or had your badge scanned)
  • Service providers — such as IT hosting, email platforms, event management systems, and logistics companies
  • Regulatory authorities — when legally required

Some recipients may be located outside your home country. Where this occurs, we ensure appropriate data transfer safeguards (e.g., Standard Contractual Clauses).

9. Data Retention

We retain your personal data for a maximum of two (2) years after your last interaction with us, unless:

  • We are legally required to keep it longer (e.g., tax and audit purposes for up to 6 years)
  • You provide renewed consent for ongoing engagement

10. Cookies & Tracking

Our websites use cookies to:

  • Enable core site functions
  • Analyze site performance and usage trends
  • Deliver personalized content and advertising

You can adjust cookie settings in your browser at any time. Full details are available in our Cookie Policy.

11. Your Rights

You may have the right to:

  • Access the personal data we hold about you
  • Correct inaccurate or incomplete data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Receive a copy of your data in a portable format

To exercise these rights, contact info@vertexnext.com.

12. Personal Data Consent Collection Statement

By registering for a Vertex Next event, engaging with our digital platforms, or providing your information, you:

  • Consent to the collection, processing, and storage of your personal data for the purposes described in this policy
  • Acknowledge that your data may be shared with relevant sponsors, exhibitors, and partners for networking and marketing purposes related to the event
  • Understand that you may withdraw your consent at any time by contacting info@vertexnext.com

13. Data Security Measures

We use a combination of administrative, technical, and physical safeguards to protect your data, including:

  • Secure servers and encrypted data storage
  • Access controls limited to authorized personnel
  • Regular monitoring and security testing

14. Policy Updates

We may update this Privacy Policy to reflect changes in our practices, legal requirements, or industry standards. Updated versions will be posted on our website with the effective date clearly indicated.

15. Contact Us

If you have any questions, concerns, or requests related to this policy, contact:

Data Protection Officer
Vertex Next Solutions
9th Floor Empire Height B, Business Bay, Dubai, UAE
Email: info@vertexnext.com